State Games Registration Resources

Advancing to a Special Olympics state-level event is an accomplishment to be celebrated. We can’t wait to see your delegation!

Please see below for resources to register for state games including important registration dates and deadlines, registration packets, and Event Guides.

Links will be activated as information and documents become available.


Forms required for Class A volunteers (coaches, chaperones, non-hired drivers, Unified Partners, HODs) can be found in Volunteer Resources. For current sports rules, please visit our Sports section.

Housing Guidelines: Area programs are required to follow our housing guidelines at all overnight Special Olympics Virginia events. Questions regarding these guidelines can be directed to Leisha Santilli, Director of Events, at lsantilli@specialolympicsva.org.


Volunteer Eligibility Requirements: All Unified Partners, Coaches, Chaperones and HOD's must be Class A eligible in order to attend events. This requirement applies to the local, regional and state level. Any volunteers who are not Class A eligible (see requirements above) by the deadline below will be considered ineligible from Special Olympics Virginia and will not be allowed to attend with their delegation. It is a violation of our insurance policy to bring any ineligible or unregistered volunteers to the events. These volunteers are not considered registered with our program from our insurance company and therefore, the area carries all liability in case of injury or claims.

CLICK HERE FOR THE ELIGIBLE VOLUNTEER LIST

Additionally, coaches for sports must take a mandatory concussion test that MUST be completed by registration. You may take the concussion training here and when finished, please email your certificate to Ellen Costlow at volunteer@specialolympicsva.org

Athlete Eligibility Requirements: All athletes must have a signed Medical and Release on file with the Harrisonburg office to be considered eligible to participate in any Special Olympics Virginia programs. Athletes should get or update their medicals at the start of training season. Athletes are not allowed to practice or compete without valid forms on file. Any athlete who does not have valid forms on file with the Harrisonburg office is considered not eligible for Special Olympics Virginia and may not participate in any programs until the forms are received. Please see the dates below for exact deadlines in which to turn in forms. 

CLICK HERE FOR THE ELIGIBLE ATHLETE LIST

For further information, please read our policy on Athlete Medicals and Volunteer Eligibility for State Level Events.

  • Speed Skating Championships
  • Basketball Championships
  • Summer Games
  • Fall Championships
  • Important Registration Dates and Deadlines

    Speed Skating Championships 

    LaHaye Ice Rink, Lynchburg, VA | March 24-25 , 2018 

    Important Registration Dates and Deadlines

    Dec 18thOriginal Quota and Speed Skating Registration Packet on Website
    Jan 3rdQuota Requests due
    Jan 8thFinal Quotas Assigned
    Jan 30thSpeed Skating Registration due, including any outstanding medical or volunteer forms
    Feb 5thAll outstanding eligibility forms due by noon
    March 24th - 25thSpeed Skating Championships

    Registration Packets

    All registration packets must first be submitted to your Area Coordinator. We cannot accept registration packets directly from coaches.

    • 2018 Speed Skating Championships Registration Packet

    Event Guide

    • 2018 Speed Skating Championships Event Guide

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    Basketball Championships 

    Stafford County | Mar 2nd-3rd, 2018

    Important Registration Dates and Deadlines

    Dec 18thOriginal Quota and Speed Skating Registration Packet sent to Areas
    Jan 3rdQuota Requests due and Releases due
    Jan 8thFinal Quotas Assigned
    Jan 30thBasketball Championships Registration Deadline including any outstanding medical and volunteer forms
    Feb 5thAll outstanding eligibility forms must be submitted by noon
    March 2-3Basketball Championships

    Registration Packets

    All registration packets must first be submitted to your Area Coordinator. We cannot accept registration packets directly from coaches.

      2018 Basketball Championships Registration Packet
    • 2018 Basketball Championships Unified Rules
      • IMPORTANT FOR ALL UNIFIED TEAMS TO READ BEFORE FILLING OUT PACKET!!!!!
    • 2018 Basketball Championships HOD Registration Packet

    Event Guide

    • 2018 Basketball Championships Event Guide

    Coaches’ Memos

    • 2018 Basketball Championships Coaches' Memo

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    Summer Games

    Richmond | June 8th-10th, 2018

    Important Registration Dates and Deadlines

    Mar 12thOriginal Quota sent and Summer Games Registration Packet on website
    April 4thQuota Requests / Releases due
    April 9thFinal Quotas Assigned
    May 1stSummer Games Registration Deadline including any outstanding medical and volunteer forms
    May 7thAll outstanding eligibility forms must be submitted by noon
    June 8-10Summer Games

    Registration Packets

    All registration packets must first be submitted to your Area Coordinator. We cannot accept registration packets directly from coaches. You must fill out the housing sheet according to what your area coordinator says. If you fill out a hotel housing sheet and you are staying at the dorms (or vice versa) you will be housed with your Area regardless of the sheet which was filled out.

    CLICK HERE FOR THE ELIGIBLE VOLUNTEER LIST

    CLICK HERE FOR THE ELIGIBLE ATHLETE LIST

    • 2017 Summer Games Athletics
    • 2017 Summer Games Swimming Registration Packet
    • 2017 Summer Games Bocce Registration Packet
    • 2017 Summer Games Bowling Registration Packet
    • 2017 Summer Games Powerlifting Registration Packet
    • 2017 Summer Games Softball Registration Packet
    • 2017 Summer Games Tennis Registration Packet
    • 2017 Summer Games Summary Packet
    • 2017 Summer Games Hotel Housing Sheet
    • 2017 Summer Games University of Richmond Housing Sheet
    • Healthy Athletes Registration Packet
    • Healthy Athletes Information Sheet

    Event Guide and other information

    National Games Draw Information - In 2018 the Special Olympics USA Games will be held in Seattle, Washington from June 30, 2018 to July 6, 2018. Please read the attached memo for information on the National Games Draw. National Games Draw Memo

    • 2017 Summer Games Event Guide
    • MOM Project Form 1 of 2
    • MOM Project Form 2 of 2
    • Campus Map for Summer Games

    Family Hotel Information

    Coaches’ Memos

    2017 Summer Games Athletics (Track & Field) Schedule and Final Divisions

    • 2017 Summer Games Pentathlon Final Divisions
    • 2017 Summer Games Shot Put Final Divisions
    • 2017 Summer Games Swimming Skills Final Division
    • 2017 Summer Games Swimming Meet Program
    • 2017 Summer Games Bowling Final Divisions
    • 2017 Summer Games Softball Skills Final Divisions
    • 2017 Summer Games Bocce Coaches Memo

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    Fall Championships

    Virginia Beach | Nov 4th-5th, 2017

    Important Registration Dates and Deadlines

    Aug 21stOriginal Quota sent to Areas/ Fall Champs packets posted on website
    Sept 13thQuota Requests / Releases due
    Sept 18thQuota Redistribution
    Oct 3rdFall Champs Registration Deadline
    Oct 10thAll outstanding eligibility forms must be submitted by noon
    Nov 4th-5thFall Championships- VA Beach

    Registration Packets

    All registration packets must first be submitted to your Area Coordinator. We cannot accept registration packets directly from coaches.

    Athlete Eligibility Lists

    Please use these lists to see athletes who have eligibility for the fall sports season which lasts through November 6, 2017.  Any athletes who are not on this list should not attend any practices, local, regional or state competitions without turning in a medical form to our Harrisonburg office first.  Please note that athletes must use the new medical form. You may access the new medical form by clicking  here. Any athletes who are not listed on this form and are planning on attending Fall Championships must have a medical turned in by October 10.  Any athlete who does not have a valid medical on file by that date will be considered ineligible for Fall Championships. 

    *Please note that the date on the top of the form is the date that the report was run.  If you turned in a medical after that date, please check with Jennifer Gordon at 540-433-7475 or jgordon@specialolympicsva.org to check on an athlete's eligibility.* 

    CLICK HERE FOR THE ELIGIBLE ATHLETE LIST

    CLICK HERE FOR THE ELIGIBLE VOLUNTEER LIST

    Event Guide

    Family Housing Information

    There is not a designated family hotel.  If families are looking for rooms, they can try one of the following hotels:

    Country Inn and Suites- 800-705-0122

    Holiday Inn Express- 757-491-6900

    Holiday Inn 21st - 757-491-1500

    Coaches’ Memos

    • 2017 Fall Championships Bocce Coaches’ Memo
    • 2017 Fall Championships Flag Football Coaches' Memo
    • 2017 Fall Championships Soccer Coaches’ Memo
    • 2017 Fall Championships Volleyball Coaches’ Memo
    • 2017 Fall Championships Virginia Beach National Golf Coaches’ Memo
    • 2017 Fall Championships First Tee Golf Coaches’ Memo

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Contact Us

Questions about registering for State Games?

Contact us at stateregistration
@specialolympicsva.org
.