State Games Registration Resources

Advancing to a Special Olympics state-level event is an accomplishment to be celebrated. We can’t wait to see your delegation!

Please see below for resources to register for state games including important registration dates and deadlines, registration packets, and Event Guides.

Links will be activated as information and documents become available.


Forms required for Class A volunteers (coaches, chaperones, non-hired drivers, Unified Partners, HODs) can be found in Volunteer Resources. For current sports rules, please visit our Sports section.

Housing Guidelines: Area programs are required to follow our housing guidelines at all overnight Special Olympics Virginia events. Questions regarding these guidelines can be directed to Leisha Santilli, Director of Events, at lsantilli@specialolympicsva.org.


Volunteer Eligibility Requirements: All Unified Partners, Coaches, Chaperones and HOD's must be Class A eligible in order to attend events. This requirement applies to the local, regional and state level. Any volunteers who are not Class A eligible (see requirements above) by the deadline below will be considered ineligible from the Special Olympics Virginia and will not be allowed to attend with their delegation. It is a violation of our insurance policy to bring any ineligible or unregistered volunteers to the events. These volunteers are not considered registered with our program from our insurance company and therefore, the area carries all liability in case of injury or claims.

Additionally, coaches for sports must take a mandatory concussion test that MUST be completed by registration. You may take the concussion training here and when finished, please email your certificate to Ellen Costlow at volunteer@specialolympicsva.org

Athlete Eligibility Requirements: All athletes must have a signed Medical and Release on file with the Harrisonburg office to be considered eligible to participate in any Special Olympics Virginia programs. Athletes should get or update their medicals at the start of training season. Athletes are not allowed to practice or compete without valid forms on file. Any athlete who does not have valid forms on file with the Harrisonburg office is considered not eligible for Special Olympics Virginia and may not participate in any programs until the forms are received. Please see the dates below for exact deadlines in which to turn in forms. 

For further information, please read our policy on Athlete Medicals and Volunteer Eligibility for State Level Events.

National Games Draw Information - In 2018 the Special Olympics USA Games will be held in Seattle, Washington from June 30, 2018 to July 6, 2018. Please read the attached memo for information on the National Games Draw. National Games Draw Memo 

Athlete Eligibility Lists

On the lists below are the athletes who are currently eligible for the Winter Sports Season. Any athletes who are on this list are athletes who have a valid and current medical and release on file through March 27, 2017.  Athletes who are not named on these lists are not eligible to attend practices, local, regional or state competitions.  Athletes who are not on this list must turn in a valid medical and release before they are allowed to practice or compete.  (Click here to read Special Olympics, Inc., General Rules, Article 2 on Athlete Eligibility for any questions on what makes an athlete eligible.) Athletes who need to fill out a medical form may find one here.  If the athlete is planning on attending any of the following state events, the medical and release must be turned in at latest by the following dates:

  1. Winter Bowling Championships: January 6
  2. Speedskating Championships: February 6
  3. Basketball Championships: February 27

No forms will be accepted after these dates.  Any athletes remaining on the list after the posted date will still be considered ineligible from Special Olympics Virginia and will be scratched from the event.  

Athlete Eligible Lists by Area  (Please note that the date after the title is the day that the list was updated.)  If you have any questions on any athletes on or missing from this list, you should contact Jennifer Gordon at jgordon@specialolympicsva.org

Winter Bowling Championships & FanQuest

Northern Virginia- Bowl America Burke/Woodson High School | January 28 -29, 2017

Important Registration Dates and Deadlines

November 7Winter Bowling Championships Registration Packet on Website
November 16Quota Requests due
November 21Final Quotas Assigned
December 20Winter Bowling Championships & FanQuest Registration Deadline
January 6Medicals and Volunteer Forms due by 12:00 pm

 2017 Speed Skating Championships Registration Packet

All registration packets must first be submitted to your Area Coordinator. We cannot accept registration packets directly from coaches.

Event Guide

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Speed Skating Championships 

March 11-12, 2017, LaHaye Ice Rink, Lynchburg, VA

Important Registration Dates and Deadlines

January 9thOriginal Quota and Speed Skating Registration Packet on Website
January 18thQuota Requests due
January 23rdFinal Quotas Assigned
January 31stSpeed Skating Registration due, including any outstanding medical or volunteer forms
February 6thAll outstanding eligibility forms due by noon
February 7thIneligible list of athletes and volunteers sent to Areas

Registration Packets

All registration packets must first be submitted to your Area Coordinator. We cannot accept registration packets directly from coaches.

Event Guide

  • 2017 Speed Skating Championships Event Guide

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Basketball Championships 

Stafford County | March 24-25, 2017

Important Registration Dates and Deadlines

January 9thOriginal Quota and Speed Skating Registration Packet sent to Areas
January 18thQuota Requests due and Releases due
January 23rdFinal Quotas Assigned
February 21stBasketball Championships Registration Deadline including any outstanding medical and volunteer forms
February 27thAll outstanding eligibility forms must be submitted by noon
February 28thIneligible list of athletes and volunteers who are missing forms sent to AC's
March 24th & 25th, 2017Basketball Championships - Stafford County, VA

Registration Packets

All registration packets must first be submitted to your Area Coordinator. We cannot accept registration packets directly from coaches.

Event Guide

  • 2017 Basketball Championships Event Guide

Coaches’ Memos

  • 2017 Basketball Championships Coaches' Memo

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Summer Games

Richmond | June 9-11, 2017

Important Registration Dates and Deadlines

March 13thOriginal Quota sent and Summer Games Registration Packet on website
April 5thQuota Requests / Releases due
April 10thFinal Quotas Assigned
May 2ndSummer Games Registration Deadline including any outstanding medical and volunteer forms
May 8thAll outstanding eligibility forms must be submitted by noon
May 9thIneligible list of athletes and volunteers who are missing forms sent to AC's

Registration Packets

All registration packets must first be submitted to your Area Coordinator. We cannot accept registration packets directly from coaches. You must fill out the housing sheet according to what your area coordinator says. If you fill out a hotel housing sheet and you are staying at the dorms (or vice versa) you will be housed with your Area regardless of the sheet which was filled out.

  • 2016 Summer Games Athletics Registration Packet
  • 2016 Summer Games Aquatics Registration Packet
  • 2016 Summer Games Bocce Registration Packet
  • 2016 Summer Games Bowling Registration Packet
  • 2016 Summer Games Powerlifting Registration Packet
  • 2016 Summer Games Softball Registration Packet
  • 2016 Summer Games Tennis Registration Packet
  • 2016 Summer Games Summary Packet
  • 2016 Summer Games Hotel Housing Sheet
  • 2016 Summer Games University of Richmond Housing Sheet
  • Healthy Athletes Registration Packet
  • Healthy Athletes Information Sheet

Event Guide and other information

  • 2016 Summer Games Event Guide
  • MOM Project Form 1 of 2
  • MOM Project Form 2 of 2
  • Campus Map for Summer Games
  • Information on Athlete Input Session

Family Hotel Information

Coaches’ Memos

  • 2016 Summer Games Pentathlon Final Divisions
  • 2016 Summer Games Shot Put Final Divisions

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Fall Championships

Virginia Beach | November 5-6, 2016

Important Registration Dates and Deadlines

August 22Original Quota sent to Areas/ Fall Champs packets posted on website
September 14Quota Requests / Releases due
September 19Quota Redistribution
October 4Fall Champs Registration Deadline
October 10Athlete medicals due by 5 pm to Harrisonburg office
October 10Last day for all volunteers to become Class A eligible
November 5 -6, 2016Fall Championships

Registration Packets

All registration packets must first be submitted to your Area Coordinator. We cannot accept registration packets directly from coaches.

Athlete Eligibility Lists

Please use these lists to see athletes who have eligibility for the fall sports season which lasts through November 7, 2016.  Any athletes who are not on this list should not attend any practices, local, regional or state competitions without turning in a medical form to our Harrisonburg office first.  Please note that athletes must use the new medical form. You may access the new medical form by clicking  here. Any athletes who are not listed on this form and are planning on attending Fall Championships must have a medical turned in by October 10.  Any athlete who does not have a valid medical on file by that date will be considered ineligible for Fall Championships. 

*Please note that the date on the top of the form is the date that the report was run.  If you turned in a medical after that date, please check with Jennifer Gordon at 540-433-7475 or jgordon@specialolympicsva.org to check on an athlete's eligibility.* 


Event Guide

  • Fall Championships Event Guide

Family Housing Information

There is not a designated family hotel.  If families are looking for rooms, they can try one of the following hotels:

Country Inn and Suites- 800-705-0122

Holiday Inn Express- 757-491-6900

Holiday Inn 21st - 757-491-1500

Coaches’ Memos

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Contact Us

Questions about registering for State Games?

Contact us at stateregistration
@specialolympicsva.org
.